Guide to the CMM Program


Guide to the Evaluation Criteria and Process
of the

Certified Municipal Manager (CMM) Accreditation

“Legally recognized by Private Members Bill (PR27)”

Do you need:

  • To enhance your marketability?
  • A tangible recognition of all your education and work experience?
  • A managerial level of recognition to complement a technical or professional designation?
  • A framework to focus your career development?

The CMM Designation:

  • Is widely recognized municipal accreditation with legal status
  • Builds on both existing employment experience and education
  • Has four progressive levels to allow updates of further achievements
  • Provides ongoing personal guidance to advance through the program

How?
Your completed application results in a detailed evaluation, identifying your current education and experience point level values in respect to the four levels of CMM. The number of points or subject areas needed to achieve the CMM or progress within the program will be clearly identified. Members may request, at any time, specific guidance on courses or seminars available to achieve the required points. The Institute will provide direction based on our extensive library of university, college, association and private sector offerings.

The CMM is the management designation for municipal administrators!

The accreditation offered by the Ontario Municipal Management Institute, recognizes the professional and academic achievements of local  government employees and provides a career development framework for advancement and success in the public sector.

Major Program Features

Goals
The Institute’s Accreditation program has been designed to develop management capabilities of Ontario’s local government administrators by means of a system of recognition. It provides an administrator with a working framework to assess management skills and provide direction.

Major Components
The system awards points to members in each of two major components, EMPLOYMENT EXPERIENCE and ACADEMIC ACHIEVEMENT. A member’s total point score will be determined by combining his/her point score in each component of employment experience and academic achievement.

*Note: In addition to the total there are specific point and subject requirements for each level as detailed in the ACADEMIC COMPONENT REQUIREMENTS

Eligibility
In addition to the point requirements, an individual must have direct employment by a local government, board or commission, for a minimum of one year currently or in previous employment. Also members applying for the CMM II or III level must meet the additional specific element requirements of staff and budget responsibilities.

Policies & Services

Update Procedures
An update form for significant change in employment is available online or from the OMMI office. Minor changes may be identified in a letter or e-mail.  Academic updates should be submitted in writing.  Members will be notified as to the recommended value of any updates submitted. An update fee is only applied when a members’ update results in meeting all requirements to increase in their level and to be presented and confirmed by the Policy & Accreditation Committee.

Annual Renewal
Members are invoiced annually. Members who do not renew within 90 days lose their membership status, and must re-join the program, requiring them to pay the current membership fee, rather than the renewal fee. Allowing their membership to lapse voids their designation and legal status achieved.

Information & Counselling Services
OMMI maintains files of course outlines from educational institutions and professional associations. It has also compiled an inventory of offerings from management firms involved in the municipal field. This information is available to members on a request basis.

*Members are encouraged to keep a record of seminars and courses added (brochures, course outlines, etc.) for the purpose of providing documentation for clarification, or in possible disputes/questions over point allocations.

Employment Experience Component

Employment points are awarded in the following five categories;

1. Magnitude of Responsibility
Indicates scale of managerial duties in staff and budget responsibilities. Points are awarded based on the actual numbers of staff and size of budget. At the CMM II and III level there are requirements to had had, at some point in a member’s career, responsibility for a minimum combination of the elements of both staff and budget listed below:

a) Staff Responsibility Elements – Authority to;

  • Approve vacation
  • Discipline
  • Recommend wage changes
  • Hire/fire
  • Recommend changes to job description
  • Conduct/sign off performance appraisals
  • Delegate/supervise work
  • Approve time off/overtime

b) Budget Responsibility Elements

  • Actual responsibility (as per job description), or estimated $ amount of budget levels
  • Preparation of spending estimates
  • Monitoring
  • Recommendations for remedial action
  • Spending authority

Element Combination Requirements

1.Complexity of job functions
    Indicates breadth of duties and is based on reporting and working
    relationships and the range of job experience

2. Duration of Employment
     Indicates time spent in the position

3. Range of Career Experience
    Measures the growth in a managers’ responsibilities over the course of a 
    career to date.

4. Contributions to Professional Organizations (Voluntary)
     Measures an administrators’ involvement in municipal organizations
     and staff associations. This category includes teaching in the field as well
     as preparation and publication of papers relevant to local government
     administration. Community contributions are also given consideration 
     for points.

Current Experience
Points are awarded for positions held during the past 5 years. The Institutes’ Policy & Accreditation Committee strives to ensure that there has been a demonstrable progression of experience in the members’ recent work experience where more than one job has been held. Therefore, more than one job will be counted for Current Experience only in cases where the candidate:

  • Has moved to a larger organization; and/or
  • Has been promoted to a job with a greater magnitude of responsibility; and/or
  • Has had a significant addition of functions performed.

Previous Experience
Jobs held (in the private or other government sectors) during the past 6 to 10 years of employment are subject to a maximum of 30 points. If the current position has been held for more than 5 years, the applicant should fill out previous experience sections indicating growth in responsibilities. (Work not need be continuous, i.e. The previous 10 years of employment experience can be counted.)

Employment Experience Point index

1. Magnitude of Responsibilities (20 points)

2. Complexity of Job (45 points)

3. Duration of Employment

4. Range of Career Experience (10 points)
     Up to 2 points per category of job

5. Professional/Community Contribution (10 points)


Academic Achievement Component
Academic Achievement points are awarded in the two following categories:

6. General Education
     a) Refers to courses or seminars the member has completed not
          specifically related to the municipal government or in the core     
          curriculum.

     b) Each post-secondary academic year (5 yearlong or 10 semester
          courses) receive 5 points per year to a maximum or 30. (i.e. each
          yearlong course counts for 1 point and each semester course 0.5 
          point).

7. Core Curriculum
     a) Refers to courses, seminars, or workshops which deal with topics of
          relevance to municipal administration and management. (Subjects
          and topics of Core Curriculum are provided on pages 8 and 9).

     b) Education programs are credited as follows:

  • Full year course (2 semesters – 60 to 90 hours) 6.0 points
  • Half year course (1 semester – 30/45 hours) 3.0 points
  • OMMI seminars and Accreditation partners’ workshops/conferences 1.0 point per day
  • All other seminars/workshops/presentations 0.5 point per half day – 0.25 points – 3 hours

Point & Subject Requirements for each level

Compulsory Subject Requirements for each level

Advanced Standing
Advanced Standing will be grated to members who meet the following 
conditions:

     a)  If a member has taught any of the subjects of the Fore Curriculum,
           he/she may request advanced standing in each of these subjects,
           provided that information is furnished on such teaching.

     b) If a member wishes to be evaluated for advanced standing in Written
         Communication (5.1), he/she is required to submit two pieces of
         written work.

Recertification Criteria 
Recertification criteria were developed by the Policy & Accreditation and passed by the Board of Directors, June 11, 1999, to allow and recognize members continuing professional development. There is not an additional fee required. Members must achieve 10 points (5 in Academic & 5 in Other) in a 3-year period (submitted on a voluntary basis) to maintain their membership in addition to the normal member renewal fee. Points may be acquired in the following ways:

*Academic Points

Local Government Management Core Curriculum